Superintendent

2. C-1 Minutes of Special Meeting on October 10, Disciplinary Hearings and Regular Meeting on October 18, 2012

Attachment: SpecialMtg-10-10-12.pdf
Attachment: DisciplinaryHearings 10-18-12 .pdf (Confidential Item)
Attachment: RegMtg-10-18-12.pdf

Deputy Superintendent

3. C-2 2013-2014 and 2014-2015 Calendars

Attachment: Calendar - Student 2013-2014.pdf
Attachment: Calendar - Student 2014-2015.pdf
Attachment: Calendar - Employee Work 2013-2014.pdf

4. C-3 Proposed Allocation Changes for 2012-2013

Attachment: Allocation Summary - Backup November 20, 2012.pdf

Human Resources

5. C-4 Revision to 2012-2013 Salary Schedule - Section I, Table VIII for Cafeteria Management

Attachment: Revisions - ADMIN CAFE MGT TABLE VIII - 11-20-12.pdf

6. C-5 Personnel Consent Agenda

Attachment: Personnel Consent Agenda 11-20-2012.pdf

Instruction

7. C-6 Student Travel

Attachment: Nov 2012 - Student Travel.pdf

8. C-7 Travel for IB Teacher Training

Attachment: Nov 2012 - Travel for IB Teacher Training.pdf

9. C-8 S. P. and P. revision

Attachment: SPP revision 2012.pdf

10. C-9 Overnight/Out of State Travel

Attachment: outofstatetravel.pdf

11. C-10 VyStar Agreement between CCSD and Fleming Island High School

Attachment: VyStar-FIHS agreement.pdf

12. C-11 Electronic Data Sharing Agreement between Department of Children and Families, Kids First of Florida and School Board of Clay County

Attachment: DCF CCSD Shared data agreement.pdf

13. C-12 Bannerman Learning Center Placements in Lieu of Expulsion and ESE Alternative School Update

Attachment: BLC placements.pdf

Business Affairs

14. C-13 Payment of Bonds for Superintendent, Chairman, Vice-Chairman, and Board Member(s)

15. C-14 Monthly Property Report - October, 2012 - Furniture/Equipment

Attachment: Furniture-Equipment Report-October, 12.pdf

16. C-15 Monthly Property Report , October, 2012 - AV Materials

Attachment: Audiovisual Report-October, 12.pdf

17. C-16 Monthly Property Report - October, 2012 - Software

Attachment: Software Report-October, 12.pdf

18. C-17 Monthly Property Report - October, 2012 - Vehicles

Attachment: Vehicles Report-October, 12.pdf

19. C-18 Deletion of Certain Items Report - November, 2012

Attachment: Deletion Report-November, 12.pdf
Attachment: Deletion Report-(Attachments),November, 12.pdf

20. C-19 Warrants and Vouchers for October 2012

Attachment: Warrant & Vouchers October, 2012.pdf

21. C-20 Write Off Non-Sufficient Funds Checks at Schools

22. C-21 Purchase off of WSCA RFP # S1907

Attachment: 11_20_2012 WSCA RFP 1907.pdf

23. C-22 Contract with Commerce Bank for E-Payable

Attachment: 11_20_2012 Contract with Commerce Bank for E-Payable.pdf

24. C-23 Budget Amendments for the Month of October, 2012

Attachment: AGENDA-_impact stmt_.pdf
Attachment: October 2012 Budget Amendments.pdf

25. C-24 Monthly Financial Report for October, 2012

Attachment: PAGE 1 MONTHLY FIN-Sum Cash-Oct, 2012.pdf
Attachment: PAGE 2 MONTHLY FIN Oct 2012-GREV.pdf
Attachment: PAGE 3 MONTHLY FIN Oct.,2012-GREXP.pdf
Attachment: PAGE 4 MONTHLY FIN Oct., 2012-DSREVEXP.pdf
Attachment: PAGE 5 Capital Projects OCT, 2012.pdf
Attachment: PAGE 6 Capital Projects By Project OCT 2012.pdf
Attachment: PAGE 8 MONTHLY FIN OCT, 2012-SPREV42X.pdf
Attachment: PAGE 9 MONTHLY FIN OCT, 2012- ARRA-SPREV43X.pdf
Attachment: PAGE 10 MONTHLY FIN Oct, 2012-INSURANCE.pdf
Attachment: PAGE 8 MONTHLY FINANCIAL OCT, 2012-FOOD SERVICE.pdf

26. C-25 Bank Resolutions due to Change of Superintendent and School Board Chairperson

Support Services

27. C-26 Schematic/Preliminary/Final (Phase I, II & III) Plans and Specifications for Clay High School Roof Replacement Building 8

28. C-27 Schematic/Preliminary/Final (Phase I, II & III) Plans and Specifications for Orange Park High School Lighting Replacement Parking Lot

29. C-28 Schematic/Preliminary/Final (Phase I, II & III) Plans and Specifications for Ridgeview High School Fire Alarm Replacement

30. C-29 Schematic/Preliminary/Final (Phase I, II & III) Plans and Specifications for Information Services Roof Replacement Building 2

31. C-30 Schematic/Preliminary/Final (Phase I, II & III) Plans and Specifications for Green Cove Springs Junior High School Roof Replacement Buildings 1 & 3

32. C-31 Pre-Qualification of Contractors

Attachment: Contractor List 11,20,12.pdf

33. C-32 Advertise Amendments to School Board Policy 6GX-10-1.02(E)(8) "Conduct at Meetings".

34. Adoption of all remaining Consent Items

Motions:
Approve the Consent Items as presented, with the exception of those moved to Discussion.	- PASS
Vote Results
Motion: Janice Kerekes
Second: Lisa Graham
Tina Bullock	- Aye
Lisa Graham	- Aye
Janice Kerekes	- Aye
Johnna McKinnon	- Aye
Carol Studdard	- Aye

School Board Attorney

35. Public Hearing to Approve as Advertised, Amendments to Policy 6GX-10-1.07 Organization of the District School System

Attachment: Amendment to Board Policy 1.07.pdf
Minutes: This item was stricken from the agenda at the request of Mr. Bickner, School Board Attorney.  The item will be re-agendaed at the December 18th meeting.

Deputy Superintendent

36. Resolution advising the United States Congress and the President of the United States of the opposition to sequestration and advising of the impacts that sequestration will have on the public school students of the Clay County School District.

Attachment: FSBAResolutionOnSequestration.pdf
Minutes: Federal programs have been requested to hold back 10% of the funding for IDEA and Title I.  This Resolution, in opposition to sequestration, is a plea to Congress and the President to work out a plan so this funding will not be impacted.

Motions:
Approve resolution as submitted.	- PASS
Vote Results
Motion: Lisa Graham
Second: Janice Kerekes
Tina Bullock	- Aye
Lisa Graham	- Aye
Janice Kerekes	- Aye
Johnna McKinnon	- Aye
Carol Studdard	- Aye

Human Resources

37. Human Resources - Special Actions

Minutes: There were no special actions.

Instruction

38. Public Hearing and School Board action on one time waiver of time lines set forth in Section V, Paragraph B, of the Clay County Charter School Plan to allow Orange Park Performing Arts Academy (OPPAA) to submit its charter school application

Minutes: 

A public hearing was held.  With no one present to speak to this item, the public hearing was closed. 

Dr. Alesia Ford-Burse submitted a revised application for School Board review.

Motions:
Approve one time waiver of Charter School timelines as presented.	- PASS
Vote Results
Motion: Lisa Graham
Second: Tina Bullock
Tina Bullock	- Aye
Lisa Graham	- Aye
Janice Kerekes	- Aye
Johnna McKinnon	- Aye
Carol Studdard	- Aye

39. Comments

Minutes: 

Speakers

Fred Gottshalk spoke on future board meetings

Stanley Pfenning spoke on veterans.

40. Comments

Minutes: 

Superintendent Van Zant expressed excitement at being a member of the district team and working with the staff.  He also provided a brief overview of the new superintendent orientation.

Dr. Copeland requested someone be designated to serve as a voting member on the insurance committee during the RFP process.  His recommendation is Sheila Gann, Coordinator of Health Benefits.  Superintendent Van Zant approved the request. 

Tina Bullock volunteered to serve on the RFP process as a participating Board member.

41. Comments

Minutes: 

Janice Kerekes complimented Mr. Robert Johnson, Property Coordinator, for his outstanding work with the district's surplus equipment.  Mrs. Kerekes also encouraged Board members to take advantage of invitations to visit schools. 

New board members thanked everyone and expressed their hope for the Board to work together for a better school system. 

Mrs. Kerekes, Mrs. Studdard and Mrs. Graham congratulated and welcomed Superintendent Van Zant and new Board members Tina Bullock and Johnna McKinnon. 

42. Selection of School Board Legislative Liaison and Alternate

Minutes: 

Janice Kerekes volunteered to serve as the School Board Legislative Liaison for 2013.  Johnna McKinnon volunteered as the alternate. 

Under School Board Policy 4.43 H, whenever there is a question of eligibility of a student to play a sport because of transfers between schools, there is a committee process that reviews and vets the situation and makes a determination as to whether the student is eligible to play.  The committee needs a school board member representative. 

Janice Kerekes volunteered to serve, as needed.